Hosting a Project Kick Off Meeting is very crucial for any project. The kick off meeting is meant to give the entire project team a clear view of the entire project life cycle and their roles and responsibilities. It is important to cover the key areas of the project during the kick off meeting.
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| Project Kick Off Meeting Agenda PPT |
Contents of a the Project Kick Off Meeting Agenda Template -
- Introduction to the project.
- Project Deliverable.
- Project Team.
- Project Timeline.
- Communications Plan.
- Key Project Risks.
- Technical Contacts & Escalation Process.
- Project Closure Terms.
- Project Documentation.
Few tips for an effective project kick off meeting agenda -
- The kick off meeting should not be booked for more than 60 mins.
- The key reason of this meeting is to make everyone aware of their role and tasks in the project.
- Make sure to invite all the key stakeholders and project team members to the meeting.
- Dry run your presentation and agenda with project sponsor and some senior team members before the meeting for feedback.
- Do not get into detailed discussions around scope, delivery or risks in the meeting.
- Circulate the soft copy after the meeting so that people who missed the meeting can read.
- If possible provide detailed task lists to IT Team as they are used to having tasks assigned.
- You can get most of the content from Project Proposal, Plans and Risk Management Plan.
- Be open to feedback as people can suggest better ways of doing things.
- Take a few hard copies of the PPT to the kick off meeting.
Related Articles : Project Timeline, Risk Register, Project Proposal.